The publication scheme is a guide to the information Mid & West Wales Fire & Rescue Service (MAWWFRS) routinely makes available to the public and wherever possible provides an easy method of accessing this information.
Under the Freedom of Information Act every public authority has a legal duty to adopt and maintain a publication scheme and explain within it what information they publish, how the information is made available, and whether it is available free of charge or upon payment.
The purpose of a publication scheme is to ensure that a significant amount of information is routinely made available to the public in a structured way without the need for a specific request.
The publication scheme is organised into the major areas of work MAWWFRS is involved in and is grouped into the following seven main classes of information:
- Who we are and what we do
- What we spend and how we spend it
- What our priorities are and how we are doing
- How we make decisions
- Our policies and procedures
- Lists and registers
- The services we offer
Within each of these categories there is information
available on a range of different subjects
Geographical area of operation
Who we are and what we do
Mid and West Wales Fire
and Rescue Service is responsible for providing public safety information,
prevention and protection programmes, and emergency response cover for the area
spanning the Mid and West Wales Counties of Carmarthenshire, Ceredigion, Neath
Port Talbot, Pembrokeshire, Powys and Swansea.
The Service employs over
1,400 members of staff and covers around 4,500 square miles - almost two thirds
relating to your local County Command area and local fire stations can be
accessed via the http://www.mawwfire.gov.uk/English/About/Who-We-Are/Pages/default.aspx to your area.
The Fire Authority – Role and Responsibilities
The Mid & West Wales
Fire and Rescue Authority is the governing body responsible for ensuring the
provision of fire services under the Fire Services Act 2004 and subsequent fire
related information. The Authority discharges its responsibilities by the Mid
& West Wales Fire and Rescue Service (the Service). The primary functions
of the Service are fire-fighting, special rescues and humanitarian services,
fire safety, community risk reduction, including fire safety education services
to schools, and helping to reduce road traffic collisions.
The 25 Members of the Fire Authority are appointed from
Carmarthenshire, Ceredigion, Neath Port Talbot, Pembrokeshire, Powys and
Swansea councils. The composition of the Fire Authority is determined by the
size of the electoral representation within each local authority and the
political proportionality across the combined area.
For further information
visit the http://www.mawwfire.gov.uk/English/FireAuthority/Pages/default.aspx
which contains the location and contact details for all Fire Authority
The main core functions
of the Fire Authority are set out within the Fire and Rescue Services Act 2004
To promote fire safety
in order to prevent fires, and death or injury by fire, and to obtain the
necessary information to assist in this. Extinguishing fires and protecting
life and property in the event of fires, through the provision of personnel, services,
equipment and training. Rescuing trapped/injured people from road traffic
collisions, through the provision of personnel, services, equipment and training.
Making arrangements to
deal with calls for help and mobilising personnel, services and equipment to
Dealing with emergencies
other than fires or road traffic collisions as the Secretary of State may
order. These include dealing with spillage and/or release of substances
endangering life or the environment and responding to the effects of extreme weather
conditions, e.g. pumping water from flooded property where there is life risk.
Senior Management Team
The current outline and
profiles of the executive management team and directorates can be accessed here
we spend and how we spend it
This section contains financial information relating to
projected and actual income and expenditure, tendering, procurement, contracts and
All spending within the Fire Authority is governed by
Financial Regulations that fall within the statutory responsibilities set out
in the Local Government Act 1972 and the Local Government Finance Act 1988.
The majority of the funding for the Mid and West Wales
Fire and Rescue Service is received by way of levy from the six Unitary
Authorities within our area. The Revenue budget for 2012/13 totalled £43.0M.
The Fire Authority agrees on the allocation of the budget
in March each year which includes revenue and capital expenditure. The budget
allocations for the financial years 2007/8 to 2011/12 together with further
information on quarterly financial performance is reported to the Resource
Management Committee http://www.mawwfire.gov.uk/English/FireAuthority/Committees/Pages/Resource-Management-Committee.aspx
statement of accounts
The Statement of Accounts for the past seven years can be
viewed here http://www.mawwfire.gov.uk/English/About/Our-Finances/Pages/Statement-of-Accounts.aspx
The External Auditor’s annual report includes a response
by the Authority’s personnel to the points raised within the report. The MAWWFRA’s
internal audit plan is considered annually and describes the programme of
annual reviews to be conducted by the internal audit team from Carmarthenshire
County Council. The reviews cover control systems including both financial and
non-financial systems and summary reports of these reviews are considered
regularly by the Performance, Audit & Scrutiny Committee http://www.mawwfire.gov.uk/English/About/Our-Finances/Pages/Statement-of-Accounts.aspx
regulations and delegated authority
MAWWFRA’s financial regulations which include details of
how financial decisions are made and the officer’s delegated authority can be
found within the Authority’s Constitution http://www.mawwfire.gov.uk/English/FireAuthority/What-is-the-Authority/Pages/Fire-Authority-Constitution.aspx
This section provides information on our tendering and
procurement processes, supplier information and codes of practice on tenders
Included within our Sustainability and Environment Strategy http://www.mawwfire.gov.uk/English/About/How-We-Do-It/Pages/Sustainability-and-Environment.aspx
is information on responsible procurement which details the purchase of goods,
works and services in an environmentally and socially responsible way that
delivers value for money and benefits the local area.
If you are a supplier of Goods or Services and would like
an opportunity to sell to us then we have a guide for you that explains all
about our Applications to Tender process.
This guide is
designed to show suppliers and contractors how to make the most of the
opportunities that are available. It aims to provide information and guidance
for current and potential suppliers and contractors to apply for the Service’s
contracts. It will also clarify what legislation influences our tendering
requirements, and describes the procedures necessary to bid for work by:
- Clarifying the procurement rules that the Service must
- Outlining the
Service’s tendering thresholds.
- Detailing how we
advertise tenders and requests for quotations (RFQ’s).
- Explaining how to
bid for the Service’s work.
Supplier information and details about selling to MAWWFRA including who to
contact can be accessed in the How to Sell to Mid & West Wales Fire &
Rescue Service - A Guide for Current and Potential Suppliers / Contractors http://www.mawwfire.gov.uk/English/About/Access-to-Information/Pages/Selling-to-Us.aspx
What our priorities are and how we
Within the section can
be viewed information about the Service’s strategies and plans, performance
indicators, audits, inspections and review, corporate plan and annual reports.
Strategic plan, business plan, aims and objectives
Our Plans, Policies and
documents are key indicators to how our business is doing and enables us to
work towards and achieve our aims and objectives. For further information view
the Polices and Documents section http://www.mawwfire.gov.uk/English/About/Access-to-Information/Pages/Policies-and-Documents.aspx
Strategic Plan for 2010 – 2015
This plan outlines the
strategic vision for MAWWFRA for the next five years with a clear focus on
improving the safety of our communities and of our employees.
Asset Management Plan
The Asset Management
Plan is a living document and will develop on a five year planning cycle, being
reviewed and updated annually.
Annual Action Plan 2012 – 2013
This plan represents
year three of the Authority’s five year Strategic Plan for improvement and
reflects how the consultation has shaped objectives for next year.
Strategic Equality Plan 2012 – 2016
The Plan conveys the
commitment of the Authority to promote equality of opportunity across all
MAWWF&RS functions, policies, practices and procedures and sets out how the
Service will fulfill this commitment
Annual Improvement Report
The Auditor General
reports on how well the Welsh Councils, Fire & Rescue Authorities and
National Parks are planning for improvement and delivering their services. This
report presents a picture of the improvement over the last year.
Core and Local Indicators
Fire & Rescue Services in Wales are now reporting
against the Wales Strategic and Core Indicators as set by the National Assembly
for Wales. Strategic indicators are broken down into two areas:
- Risk Reduction and Community Safety
- Effective Response
- These indicators are statutory and are audited on an
- The core indicators are broken down into three areas:
- Risk Reduction and Community Safety
- Corporate Health – Workforce
- Corporate Health – Finance
Core indicators are set as a means to provide a fuller
more rounded picture of performance and to enable MAWWF&RS to collect and
publish information on key areas of service delivery and corporate functions.
Local Indicators are set by individual departments or
directorates to reflect their local priorities. These reports are
considered by the Performance, Audit & Scrutiny Committee http://www.mawwfire.gov.uk/English/FireAuthority/Committees/Pages/Performance-Audit-and-Scrutiny-Committee.aspx
How we make decisions
The framework for
decision making within Mid & West Wales Fire & Rescue Service rests
with the Fire Authority and its supporting Committees.
The following agendas,
minutes and supporting papers are available for viewing:
Fire Authority http://www.mawwfire.gov.uk/English/FireAuthority/Committees/Pages/Fire-Authority.aspx
Performance Audit and
Scrutiny Committee http://www.mawwfire.gov.uk/English/FireAuthority/Committees/Pages/Performance-Audit-and-Scrutiny-Committee.aspx
Meetings open to the public
including those of its committees are held at the Mid & West Wales Fire and
Rescue Service Headquarters in Carmarthen unless indicated otherwise. Principal decisions on key
matters, such as strategy, policy and the budget are made at meetings of the
full Fire Authority. Agendas containing a summary of the business that will be
discussed at the meetings and reports can generally be viewed on the MAWWFRS
website five working days before the meeting.
All Fire Authority
meetings are open to the public except for when matters such as confidential,
personal or confidential financial matters are being discussed. Some
information considered at Authority meetings is confidential or exempt under
the provisions of the Local Government (Access to Information) Act 1985. Such
information is not included in the publication scheme.
responses to consultations to Government, and other governmental bodies (such
as the Welsh Local Government Association and the Wales Audit Office), approved
by the Authority. Official responses to government consultations can be found on
the Welsh Local Government Association website http://www.wlga.gov.uk/
consultations are publicised on the website.
Policies and Procedures
Policies and Procedures
which are approved by the Fire Authority guide our actions toward achieving
priorities and objectives as set by the Fire & Rescue Services Act 2004,
National Assembly of Wales and other regulatory bodies.
Manuals or Organisational Policy & Procedures Documents are the principle
guidance for all employees within MAWWFRS in their day-to-day activities and operations.
The Service has a range of policies and procedures that affect the manner in
which our main services are provided, including policies and procedures for the
safety of the Public and for handling requests for information. For further
information see our main services in What we do, Your safety and Access to
the Services Compliments, Complaints and Freedom of Information policies together
with links to the online forms can be accessed here:
Freedom of Information
Internal instructions, manuals and guidelines
Internal guidelines of
what we do and how we respond to fires and other emergencies and prevent fires
from causing harm or damage to people and property. It includes guidelines on
your safety as the public. See our main services in What we do http://www.mawwfire.gov.uk/English/About/What-We-Do/Pages/default.aspx
and Your safety http://www.mawwfire.gov.uk/English/Safety/Pages/default.aspx
Policies and procedures about the employment of staff
This section outlines
information on recruitment, career progression and vacancies within
The Authority standing orders, delegated powers and
financial provisions are set out in the Authority’s Constitution. http://www.mawwfire.gov.uk/English/FireAuthority/What-is-the-Authority/Pages/Fire-Authority-Constitution.aspx
MAWWFRA is committed to the highest standards of
corporate and ethical conduct from members and these are outlined within the
To request information
on policies and procedures that are not currently published on our website,
please contact us http://www.mawwfire.gov.uk/English/Contacts/Pages/default.aspx
Lists and Registers
Registers are formal
records of information that can be required by statute. This section provides information
relating to lists and registers published by the Service.
Registers open to public
inspection (and arrangements for access to the contents)
Public Register of Notice
As part of our work to keep the public safe, Mid and West
Wales Fire and Rescue Service (MAWWFRS) visits and inspects a range of business
and commercial premises. If we discover problems that could make premises
unsafe, we can take action to ensure the responsible person for the premises
resolves these problems. This includes issuing legal notices, which require the
responsible person to take specific action, usually within a specified time, to
ensure the premises are safe. As an enforcing authority of fire safety
legislation, we are required by law (the Environment and Safety Information Act 1988) to maintain a public register which
gives some information about these notices. Notices included on the register
Reform (Fire Safety) Order 2005: http://www.legislation.gov.uk/uksi/2005/1541/contents/made
The online register contains details of notices from 1
January 2010. Details of notices served prior to 2010 can be viewed via our
fire safety offices. Hard copies of register entries can be viewed free of
charge at any reasonable time by contacting the respective Command fire safety
office. Each entry on the register provides sufficient detail to convey the
substance of the notice to which it relates, as required by the Environment
and Safety Information Act 1988. http://www.legislation.gov.uk/ukpga/1988/30/contents
MAWWFRS is unlikely to provide full copies of notices, as
they are generally exempt information by virtue of Section
30(1)(b) and Section 31(1)(a) and
(b) of the Freedom of
Information Act 2000
Entries will be held on our register for a period of
three years, or six months following the completion of any work that has been
done to deal with fire safety issues, whichever is the longer. The information
held on the public register is managed by the Business Fire Safety department
The services we offer
This section is an
extension of who we are http://www.mawwfire.gov.uk/English/About/Who-We-Are/Pages/default.aspx
and what we do http://www.mawwfire.gov.uk/English/About/What-We-Do/Pages/default.aspx
which provides information on our roles and responsibilities; and the
information here focuses on the main services Mid & West Wales Fire and
Rescue Service provide.
The information below
provides details about about the provision of the Authority’s m legislative
fire safety including a brief explanation of the provisions of special services
and charges that may apply.
Regulatory responsibilities and procedures
The Regulatory Reform (Fire Safety) Order
2005 (the “Order”) came into force in October 2006 and replaced over seventy
pieces of fire safety law. https://www.gov.uk/government/publications/making-premises-safe-from-fire-short-guide--2
The Order applies to all non-domestic
premises in England and Wales and requires fire precautions to be put in place
‘where necessary’ and to the extent that it is ‘reasonable’ and ‘practicable in
the circumstances of the case’.
The Order replaces many of the references to
fire safety in other legislation such as the Fire Precautions Act, Licensing
Act and Housing Acts with a simple, single Order. The Order requires any person who exercises
some level of control in premises to take reasonable steps to reduce the risk
from fire and ensure occupants can safely escape if a fire does occur on the
premises. Under the Order, the
‘Responsible Person’ must carry out a fire safety risk assessment and act upon
the significant findings identified and then implement and maintain a fire
In accordance with Article-25(a) of the Order (“Enforcing
Authorities”), Mid and West Wales Fire Authority (the “Authority”) is the
enforcing authority for premises covered by the Order within the Authority’s
area whilst Mid and West Wales Fire and Rescue Service (the “Service”) enforces
general fire safety legislation on behalf of the Mid and West Wales Fire
Authority. In sites licensed by the Health & Safety Executive, the HSE will
inspect process risk whilst the Authority will inspect general fire
The legislation the Authority enforces includes:
The Regulatory Reform (Fire Safety) Order 2005,
Health and Safety at Work Etc. Act 1974 (general fire precautions
excluding process risks),
The Construction (Design and Management) Regulations 2007
Our Enforcement Policy is based on the principles of
‘Better Regulation’ contained in the Regulators Compliance Code
and sets out the approach the Authority will take to enforce the
legislation. It will be used in
conjunction with guidance issued by the Welsh Government, Parliament,
Communities and Local Government, the Department for Business Enterprise and
Regulatory Reform, the Local Better Regulation Office and other relevant
The Authority supports the principle that “prevention is
better than cure” and will aim to secure compliance, avoid bureaucracy, impose
excessive cost and will seek to work with the business community to support and
encourage economic progress, by offering information and advice to those we
regulate. Individuals, businesses and
other undertakings are encouraged to put safety first and to integrate
fire-prevention and fire-protection requirements into normal working methods.
In accordance with its duties under Section-6 of the Fire
and Rescue Services Act 2004 the Authority will, to the extent that it
considers it reasonable to do so, make arrangements for:
The provision of information, publicity and encouragement
in respect of the steps to be taken to prevent fires and death or injury by
The provision of advice, on request, about:
How to prevent fires and restrict their spread in buildings
and other property;
The means of escape from buildings and other property in
case of fire.
The purpose of the Authority’s enforcement function is to
ensure that preventative remedial action is taken to protect relevant persons
and to secure compliance with the Order.
The need for enforcement may stem from a lack of knowledge or a
deliberate or negligent act. The term
enforcement has a wide meaning and applies to all dealings between the
Authority and those on whom the law places a duty.
The purpose of enforcement is to:
Promote and achieve sustained compliance with the law;
Ensure that the person responsible for premises subject
to fire safety regulation takes action to deal immediately with serious risks
to the safety of relevant persons;
Ensure those individuals, businesses and other
undertakings that breach fire safety requirements are held to account, which
may include bringing alleged offenders before the courts.
We will always take
urgent enforcement action when we believe public safety is being put at risk in
buildings. The premises it applies to include offices, shops, care homes,
community halls, pubs, clubs, restaurants, schools, marquees, hotels, hostels,
factories and warehouses.
Fire Safety Complaints
Fire safety complaints
received can be broadly divided into the following categories:-
A genuine concern
expressed by an individual about what in their opinion appears to be a
deficient standard of fire safety at specific premises. The reasoning for informing MAWWFRS of this
situation is both to raise the fire safety standards and also to prevent any
occurrence directly resulting from the deficiency.
A malicious concern with
no evidence of a known deficiency. The
reasoning for this type of complaint is usually aggravation between both parties
with potential economic gain by the complainant and/or causing disruption to
the subject of the complaint.
MAWWFRS will deal with
fire safety complaints received in a number of ways e.g. in person, by
telephone, by letter or e-mail etc. Individuals raising concerns will be
encouraged to provide their contact details at the time of making the
complaint. However, anonymous complaints
will be accepted, recorded and investigated.
When the complainant’s
details are known, confidentiality will be maintained to protect their
identity. Personal information will be
kept in the strictest confidence and in accordance with Service’s Data
Protection arrangements. This is
important in order to avoid deterring possible complainants who may have concerns
that giving information could lead to discrimination or other negative action
Leaflets and explanatory booklets
A wide variety of fire
safety guidance notes are produced and/or published for your safety and are
available via our web-site.
The fire and rescue
service has the discretion to charge for some services by virtue of the Fire
and Rescue Services Act 2004 (as amended by the Localism Act 2011). It is
agreed Authority policy to charge for certain special services as follows:
Use of Authority
equipment to supply or remove water.
Clearing of flooded
Making structures safe
where there is no risk of personal injury to the public.
Any special service
which is classified as ‘miscellaneous’.
Incidents involving chemicals/hazardous
materials occurring other than in domestic locations.
Releasing people from
lifts or effecting entry to a lift at non-emergency incidents.
There are a number
exemptions to charging. For example, no charges are made at any type of incident
while there remains any risk of fire, or a risk to life. The charge rate is
£260 an hour per appliance attending (as from 1 April 2011).
MAWWFRA policy for
releasing people from lifts is to charge lift owners or operators on the third
lift release at the same building within a twelve month period.
The Authority is also
able to charge for the provision of information and the charges are reviewed
annually and normally from 1st April.
Press releases issued by
MAWWFRS and details about the different news and campaigns we are currently
involved in http://www.mawwfire.gov.uk/English/Newsroom/Pages/default.aspx