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Fire Authority

Mid and West Wales Fire Authority comprises 25 councillors from the Constituent Authorities of Carmarthenshire, Ceredigion, City and County of Swansea, Neath Port Talbot, Pembrokeshire and Powys.

​Members are appointed by the Constituent Authorities from amongst their own membership having regard both to the relative num bers of electors in the individual constituent authorities' areas and also to the requirement of political proportionality across the combined area.

The Fire Authority's role is to deliver proactive and reactive fire and rescue services to the people of Mid and West Wales in an open, transparent and cost-effective way; acting in the best interests of Mid and West Wales and its citizens as a whole.

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Annual General Meeting

Members are hereby summoned to attend the Annual General Meeting of the Fire Authority to be held in the Caer Suite, Fire Service Headquarters, Carmarthen on Wednesday 05 June 2019 at 10.00am

The following business is proposed to be transacted: 

Audio (AGM and EGM)​

1. Apologies for Absence 

2. Declaration by Members of any Personal or Prejudicial Interests 

3. Personal Matters / Announcements 

4. Election of Chair of the Authority for the municipal year 2019/20

5. Election of Deputy Chair of the Authority for the municipal year 2019/20

6. To approve the composition of the Authority’s Committees and other bodies, and to appoint Members to serve upon them

7. To approve attendance and representation at the Authority’s standing conferences, and other events

8. To confirm appointments of Members on outside bodies 

9. To approve the Authority’s Diary of Meetings for 2019/20​

10. Any other items of business that by reason of special circumstance, the Chair decides should be considered as a matter of urgency, pursuant to Section 100B(4)(b) of the Local Government Act 1972.

Extraordinary General Meeting

Fire Authority Members are hereby summoned to attend an Extraordinary General Meeting of the Fire Authority to be held in the Caer Suite, Fire Service Headquarters, Carmarthen, on Wednesday 5 June 2019 at 10:30 (or at the conclusion of the special meeting of the Resource Management Committee if that is later)

The following business is proposed to be transacted: 

1. Apologies for Absence 

2. Declaration by Members of any Personal or Prejudicial Interests

3. Chair’s Announcements / Personal Matters

4. To receive and note a report on the Presentation of the Unaudited Statement of Accounts For 2018/19

5. To receive and approve the Annual Governance Statement (AGS) for 2018/19

6. To receive and approve a report on the Employers Pension Contribution Increase 2019/20 Shortfall

7. To receive and approve the Member Development Strategy 2019-2024 and Member Development Programme 2019/20​

8. To resolve, that pursuant to section 100A (4) of the Local Government Act 1972, that the press and public be excluded from the meeting for the reason, that if they were present, it is likely that there would be disclosure to them of exempt information within the description of Schedule 12A to the Local Government Act 1972, namely:

Paragraph 12: Information relating to a particular individual

Paragraph 14: information relating to the financial or business affairs of any particular person (including the Authority holding that information).

9. To receive and approve a report on the Local Pension Board - Extension of Appointment of Independent Chair

10. Any other items of business that by reason of special circumstances, the Chair decides should be considered as a matter of urgency pursuant to Section 100B (4) of the Local Government Act 1972

​You are hereby summoned to attend a meeting of the Fire Authority to be held in the Caer Suite, Fire Service Headquarters, Carmarthen on Monday 18 March 2019 at 10.00am

The following business is proposed to be transacted:

Audio​ 

1. Apologies for Absence 

2. Declaration by Members of any Personal or Prejudicial Interests.

3. Chair’s Announcements / Personal Matters.

4. To confirm and sign as a true record the minutes of the Fire Authority Meeting held on 4 February 2019.

5. To receive and note the Annual Report of the Independent Remuneration Panel for Wales 2019/20.

6. To receive and note the Appointed Auditor’s Annual Audit Letter 2016-17.

7. To receive and note a report on the Audit of the Financial Statements 2017/18.

8. To receive and approve the Letters of Representation regarding the 2017/18 Financial Statements.

9. To receive and approve the Statement of Accounts for 2017-18 including the Annual Governance Statement.

10. To receive and approve the Capital Strategy for 2019/20.

11. To receive and approve the Treasury Management Strategy.

12. To receive and note the Revenue and Capital Budget Monitoring report 2018-19 as at 31st January 2019.

13. To receive and approve a report on Changes to the term of reference of the Resource Management Committee (RMC) (Article 6) and the Performance, Audit and Scrutiny Committee (PASC) (Article 7).

14. To receive and approve Changes to the Constitution.​

15. Any other items of business that by reason of special circumstances, the Chair decides should be considered as a matter of urgency pursuant to Section 100(B)(4) of the Local Government Act 1972.

​You are hereby summoned to attend a meeting of the Fire Authority to be held in the Caer Suite, Fire Service Headquarters, Carmarthen on Monday 4 February 2019 at 10.00am

The following business is proposed to be transacted: 

Audio​

  1. ​Apologies for Absence 

  2. Declaration by Members of any Personal or Prejudicial Interests

  3. Chair’s Announcements / Personal Matters

  4. To confirm and sign as a true record the minutes of the Fire Authority Meeting held on 10 December 2018

  5. To receive and note The Revenue and Capital Budget Monitoring Report 2018/19 as at 30th November 2018

  6. To receive and approve the report of the Chief Fire Officer and S151 Officer on the budget requirement for the financial year 2019/20

  7. To receive and approve the Draft Corporate Plan 2019-2024 

  8. To receive and approve Changes in Contract Standing Orders and Procurement Procedural Guidance

  9. To receive and approve a report on the Pay Policy Statement 2019/20​

  10. To receive and approve the Certificate of Completion of Audit of Financial Statements 2016/17​

  11. Any other items of business that by reason of special circumstances, the Chair decides should be considered as a matter of urgency pursuant to Section 100(B)(4) of the Local Government Act 1972.

You are hereby summoned to attend a meeting of the Fire Authority to be held in the Caer Suite, Fire Service Headquarters, Carmarthen on Monday 10 December 2018 at 10.00am

The following business is proposed to be transacted:

Audio​

  1. ​Apologies for Absence.

  2. Declaration by Members of any Personal or Prejudicial Interests.

  3. Chair’s Announcements / Personal Matters.

  4. To receive and note the Standards Committee Annual Report 2017/18.

  5. To receive and approve the audit report on Financial Statements 2016/17.

  6. To receive and approve the Letters of Representation regarding the Financial Statements 2016/17.

  7. To receive and approve the Statement of Accounts 2016/17.

  8. To receive and approve the Code of Corporate Governance – Assurance Statement 2016/17.

  9. To receive and note the Budget Outturn for 2017/18.

  10. To receive and note the Presentation of Unaudited Statement of Accounts for 2017/18.

  11. To receive and approve the Joint Report of the Chief Fire Officer and the Chief Finance Officer on the Budget Requirement for the Financial Year 2019/20.

  12. To receive and approve the Draft Annual Report of the Independent Remuneration Panel for Wales 2019/2020.

  13. To receive and approve the Local Government Pension Scheme Discretionary Policies.

  14. To receive and consider the Welsh Government’s White Paper Consultation ‘Reform of fire and rescue authorities in Wales’.

  15. To resolve, that pursuant to section 100A (4) of the Local Government Act 1972, that the press and public be excluded from the meeting for the reason, that if they were present, it is likely that there would be disclosure to them of exempt information within the description of Schedule 12A to the Local Government Act 1972, namely:

    1. ​Paragraph 12: Information relating to a particular individual

    2. Paragraph 14: information relating to the financial or business affairs of any particular person (including the Authority holding that information).

  16. To confirm and sign as a true record the minutes of the of the Fire Authority Meeting held on 17 September 2018 (note: redacted version published on the website).​

  17. To receive and approve a report on the Firefighters’ Pension Scheme 1992 – Retrospective Treatment of Temporary Promotion.

  18. Any other items of business that by reason of special circumstances, the Chair decides should be considered as a matter of urgency pursuant to Section 100(B)(4) of the Local Government Act 1972.

You are hereby summoned to attend a meeting of the Fire Authority to be held in the Caer Suite, Fire Service Headquarters, Carmarthen on Monday 17 September 2018 at 10.00am.

Audio​​

The following business is proposed to be transacted: 

1. Apologies for Absence 

2. Declaration by Members of any Personal or Prejudicial Interests

3. Chair’s Announcements / Personal Matters

4. To confirm and sign as a true record the minutes of the Fire Authority meeting held on 19 March 2018

5. To confirm and sign as a true record the minutes of the Annual General Meeting of the Fire Authority held on 6 June 2018

6. To confirm and sign as a true record the minutes of the Extraordinary General Meeting of the Fire Authority held on 6 June 2018

7. To receive and note the Local Pension Board Annual Report 2017/18

8. To receive and note a report on the Unaudited Statement of Accounts 2016/17

9. To receive and approve the Joint Report of The Chief Fire Officer and the Chief Finance Officer on Budget Indications for the Financial Year 2019/20 

10. To receive and approve and the Annual Performance Assessment 2017/18

11. To receive and approve the Draft Corporate Plan 2019-2024 for consultation​

12. To resolve, that pursuant to section 100A (4) of the Local Government Act 1972, that the press and public be excluded from the meeting for the reason, that if they were present, it is likely that there would be disclosure to them of exempt information within the description of Schedule 12A to the Local Government Act 1972, namely:

Paragraph 12: Information relating to a particular individual

Paragraph 14: information relating to the financial or business affairs of any particular person (including the Authority holding that information)

13. To receive and note the Cabinet Secretary for Local Government and Public Services’ Letter: Fire Authority Reform

14. To receive and note a report regarding the Deputy Chief Fire Officer – Interim Arrangements

15. To receive and note a report on the Re-Employment of Retired Firefighters 

16. Any other items of business that by reason of special circumstances, the Chair decides should be considered as a matter of urgency pursuant to Section 100(B)(4) of the Local Government Act 1972

17. To receive and note a report on the 2017 Wales Audit Plan Addendum​​