www.mawwfire.gov.uk
Procurement Department
Introduction
Mid and West Wales Fire and Rescue Service purchases supplies, services and works that range in value from a few pounds to many hundreds of thousands and it spends an estimated £14m per annum on the supply of goods, services and works. This provides a wide range of commercial opportunities for suppliers and contractors of all types and sizes.
Day-to-day procurement has been devolved within the organisation and budget managers are responsible for making purchases for their own departments, in line with Mid and West Wales Fire and Rescue Authority’s scheme of financial delegation, and in accordance with contract standing orders, whereby budget managers have to ensure compliance with public sector purchasing legislation. There is also a central procurement department which is responsible for two functions, namely Corporate Procurement based at HQ in Carmarthen and Purchasing & Supplies based at Earlswood, Jersey Marine.
The Corporate Procurement function deals with all aspects of Purchasing and Supply from initial acquisition through to disposal, incorporating sustainable issues including economical, ethical and environmental factors. The Corporate Procurement function is committed to continuous development and delivery of Best Value in support of corporate objectives, aiming to manage change in the purchasing arena away from the traditional methods and providing innovative solutions in response to the ever increasing and diverse needs of the Service, whilst developing and implementing procurement strategy to deliver cost efficiency and savings. Other areas of responsibility include:
The Purchasing and Supply function is responsible for organising and managing the sourcing, purchasing, storage and distribution of mainly operational items required by the Service through Central Stores. The function operates on a “just in time” supply basis and makes weekly deliveries throughout the Service area.
The Service deals with contracts of varying types from one-off purchases to contracts for supplies, services or works that will last for a specific period before coming up for renewal. In letting contracts Mid and West Wales Fire and Rescue Service ensures that it obtains “best value for money” by choosing the bid or quotation that offers the optimum combination of whole life costs and benefits to meet the requirements of the Service.
We hope that the information contained within this section will provide current and potential suppliers and contractors with sufficient information to enable them to consider trading with us. We strongly believe in working in partnership with suppliers and contractors of all types and sizes and the Central Procurement team (Lyn Jones and Helen Rees tel. 0870 8060699) are always on hand to assist with any additional advice or guidance that may be required.
Mid and West Wales Fire and Rescue Service purchases supplies, services and works that range in value from a few pounds to many hundreds of thousands and it spends an estimated £14m per annum on the supply of goods, services and works. This provides a wide range of commercial opportunities for suppliers and contractors of all types and sizes.
Day-to-day procurement has been devolved within the organisation and budget managers are responsible for making purchases for their own departments, in line with Mid and West Wales Fire and Rescue Authority’s scheme of financial delegation, and in accordance with contract standing orders, whereby budget managers have to ensure compliance with public sector purchasing legislation. There is also a central procurement department which is responsible for two functions, namely Corporate Procurement based at HQ in Carmarthen and Purchasing & Supplies based at Earlswood, Jersey Marine.
The Corporate Procurement function deals with all aspects of Purchasing and Supply from initial acquisition through to disposal, incorporating sustainable issues including economical, ethical and environmental factors. The Corporate Procurement function is committed to continuous development and delivery of Best Value in support of corporate objectives, aiming to manage change in the purchasing arena away from the traditional methods and providing innovative solutions in response to the ever increasing and diverse needs of the Service, whilst developing and implementing procurement strategy to deliver cost efficiency and savings. Other areas of responsibility include:
- Managing a network of suppliers, policy makers, partnerships and collaborative arrangements.
- Establishing and developing purchasing arrangements and processes.
- Monitoring of procurement compliance within the Service.
- Managing various projects from the outset to completion.
- Overseeing strategically important contracts.
- Providing contract management for certain areas of expenditure.
The Purchasing and Supply function is responsible for organising and managing the sourcing, purchasing, storage and distribution of mainly operational items required by the Service through Central Stores. The function operates on a “just in time” supply basis and makes weekly deliveries throughout the Service area.
The Service deals with contracts of varying types from one-off purchases to contracts for supplies, services or works that will last for a specific period before coming up for renewal. In letting contracts Mid and West Wales Fire and Rescue Service ensures that it obtains “best value for money” by choosing the bid or quotation that offers the optimum combination of whole life costs and benefits to meet the requirements of the Service.
We hope that the information contained within this section will provide current and potential suppliers and contractors with sufficient information to enable them to consider trading with us. We strongly believe in working in partnership with suppliers and contractors of all types and sizes and the Central Procurement team (Lyn Jones and Helen Rees tel. 0870 8060699) are always on hand to assist with any additional advice or guidance that may be required.
“How to Sell to Mid and West Wales Fire and Rescue Service” Guide
Mid and West Wales Fire and Rescue Service is committed to providing the best information possible about the opportunities that are available and the procedures that need to be followed to respond to tenders and requests for quotations in order to expel the barriers that can exist between suppliers/contractors and the public sector. This guide is designed to show suppliers and contractors how to make the most of the opportunities that are available. It endeavours to provide information and guidance for current and potential suppliers and contractors to apply for the Service’s contracts. It will also clarify what legislation influences the Service’s tendering requirements and describe the procedures necessary to bid for work by:
This guide forms part of our commitment to the Welsh Assembly Government’s “Opening Doors – The Charter for SME Friendly Procurement” to which we are signed up to.
Download Booklet » (PDF, 282kb)
- Clarifying the procurement rules that the Service must follow
- Outlining the Service’s tendering thresholds
- Detailing how we advertise tenders and requests for quotations (RFQ’s)
- Explaining how to bid for the Service’s work
This guide forms part of our commitment to the Welsh Assembly Government’s “Opening Doors – The Charter for SME Friendly Procurement” to which we are signed up to.
Download Booklet » (PDF, 282kb)
Active Expressions of Interest/Requests for Quotations/Tenders
Mid and West Wales Fire and Rescue Service is committed to using the National Procurement website www.sell2wales.co.uk to advertise its Expression of Interest, Request for Quotation and Tender opportunities. To date more than £1 billion worth of Welsh public sector contracts have been made available to businesses across Wales through the National Procurement Website (NPW), www.sell2wales.co.uk. The website is aimed at helping SMEs win more public sector business and enables businesses to search and view both high and low value contract opportunities advertised by Welsh public sector organisations.
In order to access current opportunities please click on the relevant link below.
Wales Fire and Rescue Services Training Provision Tender »
RFQ for Self Heating Meals »
In order to access current opportunities please click on the relevant link below.
Wales Fire and Rescue Services Training Provision Tender »
RFQ for Self Heating Meals »
General Terms and Conditions for Purchase of Goods
These are the general terms and conditions of Mid and West Wales Fire and Rescue Authority for the purchase of goods. All official orders for goods are placed subject to these Terms and Conditions
Download » (PDF, 85kb)
General Terms and Conditions for Purchase of Services
These are the general terms and conditions of Mid and West Wales Fire and Rescue Authority for the purchase of services. All official orders for a service are placed subject to these terms and conditions.
Download » (PDF, 104kb)
These are the general terms and conditions of Mid and West Wales Fire and Rescue Authority for the purchase of goods. All official orders for goods are placed subject to these Terms and Conditions
Download » (PDF, 85kb)
General Terms and Conditions for Purchase of Services
These are the general terms and conditions of Mid and West Wales Fire and Rescue Authority for the purchase of services. All official orders for a service are placed subject to these terms and conditions.
Download » (PDF, 104kb)
Related Wesites
Introducing children to fire awareness at an early age is key to bringing down the number of fire-related accidents and helps reduce the number of arson attacks and hoax phone calls.
- Communities and Local Government
- Fire Protection Association
- Confederation of British Industry
- Business Link
- Federation of Small Businesses
- Health & Safety Executive
© Gwasanaeth Tân Ac Achub Canolbarth a Gorllewin Cymru | © Mid and West Wales Fire and Rescue Service